Carlinghow Academy

Nursery Admission Policy



Foundation Stage 1 Admissions Policy for

School Early Years Admissions

Reviewed October 2017

Date for next review: Autumn 2018

Foundation Stage 1 (also known as Nursery) admissions

Responsibility for admissions to the Foundation Stage 1 class

Responsibility for making decisions regarding admissions to the Foundation Stage 1 class lies with the Headteacher and Governors of the school. The Headteacher is also responsible for the day to day administrative arrangements that need to be made to ensure that the requirements of this policy are followed.


Age Range

The Foundation Stage 1 class at Carlinghow Princess Royal J.I&N. School is able to provide free early years provision, equivalent to 15 hours per week.

This includes children who are three; these will be admitted the term after their third birthday.

Two year old children must qualify for a two year old voucher which is obtained through the local authority places are allocated wherever possible.


Child’s birthday falls between:

A place can be accessed from:

1st January and 31st March

1st April (or the start of the summer term)

1st April and 31st August

1st September (or the start of the autumn term)

1st September and 31st December

1st January (or the start of the spring term)


Early Starters

Where possible, and depending on places available, school may admit a child in the FS1 class as soon as the child reaches their 3rd birthday.  However, if this is not possible the above dates will apply.


Applying for a place in Foundations Stage 1 class

Parents should apply for a Foundation Stage 1 place by completing forms at the school office. Parents should make an appointment with the school to register their child. The school contact number is 01924 326371. School will need to see the child’s birth certificate and take a photo-copy.

The Headteacher will keep a list of children’s names and the names and addresses of the parents who have requested a place in the Early Years Unit.

The length of time a child’s name has been on the admissions list will not be taken in to consideration.

Parents should apply for a Foundation Stage 1 place no later than the dates indicated in the table below:

Child’s birthday falls between:

Place available from:

Application Deadline:

Parents notified of place by:

1st April and 31st August

The start of the Autumn Term

1st May

The first week in June

1st September and 31st December

The start of the Spring Term

1st October

The first week in November

1st January and 31st March

The start of the Summer Term

1st February

The first week in March

The headteacher will inform parents by letter whether it has been possible to allocate their child a place. The Foundation Stage 1 staff will then contact the parent/carer to arrange a home-visit and then confirm hours that the child will attend.

All children will be considered equally for a funded Early Years place, regardless of whether they may eventually take up a full-time place in Foundation Stage 2 (Reception) class in our school.

Conversely it needs to be clearly understood that a child attending our school in Foundation Stage 1 with early years entitlement is not given priority into Foundation Stage 2 class.

When registering with the school parents will need to apply separately for a full-time place in Foundation Stage 2 (Reception) class. The responsibility for admission to the Reception class rests with the local authority as explained in the Primary School Guide for Parents

Two year olds

The nursery will accept two year olds but all must be in receipt and qualify for the two year old voucher. An application for the voucher can be collected from school and then should be brought into school as soon as the family receive the voucher.


30 hours funding

The nursery can offer 30 hours free education for those children that qualify. Eligible parents need to show proof of a 30 hours code and this will be verified by school before a 30 hour place will be offered.  At certain times of the year it may not be possible to offer the full 30 hours due to capacity but we do try to accommodate children’s childcare needs wherever possible.


Criteria for admission into Foundation Stage 1 class if oversubscribed

Admission to our nursery class is based on the expression of parental preference.

The headteacher will organise a panel to consider all applications for admissions if places are over subscribed. The panel will consist of the headteacher, a member of the governing body, and the teacher in charge of Early Years. A local authority officer will offer support and guidance.

If there are more applications than places available the headteacher will use the following criteria.


The criteria

Priority for a Foundation Stage 1 place will be given to:

  1. Looked after children, children on the child protection register or those who are thought to be at risk of abuse or neglect (Examples may include children who are active cases for social care colleagues and children on the child protection register).
  2. Children with exceptional, medical, social and educational needs identified by health education or social care colleagues. Evidence should accompany applications. Examples may include children identified by the pre-school assessments service as having special educational needs, or as requiring assessment to decide if they have such needs; children who have identified by medical professionals; children living in families considered to be exceptionally disadvantaged in relation to the usual circumstances for the area; children who have limited or no access to English speaking environments.
  3. Children who live in the Priority Admission Area (PAA) in age
  4. Children who live outside the PAA but who have an older sibling attending the school in age
  5. Children who live outside the schools PAA in age
  6. Extra district children in age



It is not always possible for a child to start nursery the term following their 3rd birthday due to the capacity of the Foundation Stage 1 class.  If when places are allocated and the nursery becomes full then a child’s parent/carer may wish to place the child’s name on the waiting list (see below).


Waiting List

Once places have been allocated it will be possible for children’s names to be added to a waiting list if parents specifically request it. Any places that then become available will be offered from the waiting list in accordance with the school’s criteria for admissions (see above). Places will be offered

on a termly basis.


Parents may choose not to accept the offer of a place for their child but they must indicate whether they wish their child’s name to remain on the waiting list for admission in the following term. They will then be considered for a place in Foundation Stage 1 with any other eligible children. This may mean that a place is no longer available and a place at another setting may need to be sought.



In Foundation Stage 1 a contract between a child’s parent/carer and school is signed on a termly basis in order for school to receive funding for the child and to formalise the child’s hours. Requests to alter a child’s hours will be considered by school and we will endeavour to accommodate such requests, however, due to places available, we may only be able to change a child’s hours the term following the request.  (eg. A request to change from morning sessions to afternoon sessions in November may only be granted in January).



Transfers from one Early Years setting to another can only happen at the start of term unless there is a significant change of address or circumstances. A transfer is dependent on a place being available.


Right of appeal

As provision in Foundation Stage 1 is non-statutory the school’s decision will be final and there is no formal right of appeal. However the head teacher will be happy to discuss any concerns parents may have about the allocation of place.