Health and Safety Policy Statement

Part 1           Health and Safety Policy Statement


Carlinghow Princess Royal J I & N School



  1. This policy statement complements (and should be read in conjunction with) the Kirklees Council, Children & Young People Service Health and Safety Policy. It records the school’s local organisation and arrangements for implementing the DCYP Policy.
  2. The requirement to provide a safe and healthy working environment for all employees is acknowledged. The Governing Body and those in control of the school recognise and take responsibility for compliance with the statutory duties under the Health and Safety at Work etc. Act 1974.
  3. In compliance with the Health and Safety at Work etc. Act, this school’s Governing Body will ensure so far as is reasonably practicable that:


  • all places and premises where staff and pupils are required to work and engage in school activities are maintained in a condition which is safe and without risk to health. (This includes the health and safety of persons on school premises or taking part in school activities elsewhere e.g. work experience and off-site visits);
  • all plant and equipment is safe to use and that arrangements exist for the safe use, handling and storage of articles and substances at work;
  • appropriate safe systems of work exist and are maintained;
  • sufficient information, instruction, training and supervision is available and provided to ensure that staff are competent to do their tasks and pupils can avoid hazards and contribute in a positive manner towards their own health and safety and others;
  • a healthy working environment is maintained including adequate welfare facilities.


  1. In addition to the above the school will ensure that so far as is reasonably practicable that the health and safety of non-employees is not adversely affected by its’ activities.
  2. Employee involvement is an important part of managing safely, and consultation on health and safety with employees and employee representatives forms part of this policy.
  3. To review and revise this policy as necessary at regular intervals. This policy statement and the accompanying organisational arrangements supersede any previously issued.






Chair of Governors


Andrew Wilcock - Headteacher









Part 2          Organisation and Responsibility


Overall responsibility for health and safety in schools rests with the employer.  Who the employer is, depends upon the type of school.


Type of School

Who is the Employer?


Community Schools

Community Special Schools

Voluntary Controlled (VC) Schools

Maintained Nursery Schools

Pupil Referral Units


Kirklees Council as the Local Authority (LA)


Governors of schools in this category have an obligation to ensure that the LA DCYP Health and Safety Policy is implemented. These schools are expected to formally adopt/adapt where necessary and implement this Policy in the entirety. Schools, however, may wish to write their own health and safety policy.

Foundation Schools

Foundation Special Schools

Voluntary Aided (VA) Schools


Free Schools



The Governing Body


Academy Trust



These schools are advised to formally adopt/adapt where necessary and implement this Policy. NOTE.  Where LA employed staff are working on these premises (e.g. cleaning staff) the LA has responsibility for their health and safety.

Where the school directly employs staff, the Governing Body is then responsible for their health and safety.

PPP Schools

Kirklees Council is not the employer of all staff e.g. caretaking and cleaning staff.

This should be explicit in the school policy and they should be classed as contractors.


Regardless of anything stated above, all school governing bodies have health and safety responsibility as the occupier of the premises.

Head Teachers must make arrangements for ensuring the implementation of the health and safety policies of their employer and/or any Governing Body arrangements arising out of their health and safety responsibilities.


















Who are the Policy-makers, Planners, Implementers, Assisters and Employees in schools?







School Governors




It is recognised that some governors are LA employees







School Leadership Team





Deputy/Assistant Headteacher





Heads of Dept















Premises Managers





Teaching and Classroom Assistants





Learning Support Staff





Admin Staff





Site Supervisor or Caretaker




























The responsibilities of Policy Makers, Planners, Implementers and Employees within the Policy



School Governors


H&S Committee

School Leadership Team

Devise and produce policy on health, safety and welfare at a strategic level.

Preserve, develop, promote and maintain the School’s health and safety management system.

Ensure that health and safety matters are taken into account when organisational decisions are made.


The Policy makers;


  • Will be familiar with the overall responsibilities laid down in the DCYP Health and Safety Policy;
  • Must ensure that the school has a structure in place to manage health and safety which includes; planning, implementation of these plans, monitoring, reviewing and auditing. This must be integrated into general day to day management;
  • Will ensure that plans for continuous improvement in health and safety management are developed and reviewed regularly;
  • Must ensure that all school activities are organised and have sufficient arrangements and resources; to ensure that health and safety can be managed effectively.


As Policy Makers the Governing Body (GB);


  • Must ensure that those who have been assigned specific responsibilities in school for H&S have been identified, this has been communicated, and adequate training or instruction has been given;
  • Must ensure that sufficient competent persons are in place to advise the school on H&S issues;
  • Will set H&S targets (with Planners) to improve H&S performance;
  • Is required to monitor that the H&S targets are being met and the school is meeting health and safety obligations by checking that policies and procedures are implemented in accordance with requirements of health and safety performance on a regular basis.


  • Seek advice from the Kirklees Council Group Safety Advisers and their School Improvement Officer as appropriate and take actions as necessary;
  • Ensure that the self-auditing of H&S takes place and that action plans are developed as a result. This will form part of the school planning process;
  • The GB will ensure that all their decisions reflect the commitment of this policy and promote a positive culture towards health, safety and welfare issues;
















Members of the School Leadership Team

School Governors

Governor for Health and Safety

Deputy/Assistant Headteacher

Health and Safety Coordinator

Heads of Dept


Premises Manager

Develop the local plans to achieve corporate/school health & safety objectives.

Develop management arrangements for the identification of hazards and control of risks within their area


The Planners will;


  • Be familiar with the overall responsibilities laid down in the DCYP Health and Safety Policy;
  • Take overall responsibility for the day to day health and safety management of the school and school activities taking place outside school premises;
  • Determine the resources and arrangements needed to manage health and safety effectively as part of the school planning process;
  • Delegate duties to other members of staff associated with the management of health and safety. (It is clearly understood by everyone concerned that the delegation of certain duties will not relieve the Headteacher from the overall day to day responsibilities for health and safety within the establishment.)
  • As part of their management of health and safety.


  • appoint a Premises Manager (see Implementers below);
  • identify a member of staff who can act as a Health and Safety Coordinator (see Assisters)


  • Ensure that these staff receive appropriate H&S training;
  • Ensure that all staff within the school are aware of their responsibilities with regard to health and safety issues. Where staff have specific duties in health and safety matters (e.g. First Aid/Fire Marshal), this should be identified clearly to everyone in the premises;
  • Keep up to date with changes or updates in health and safety management by using the Council and other resources and communications;
  • Ensure that suitable and sufficient training, instruction and information is provided and recorded;
  • Set health and safety objectives as part of the school planning process;
  • Include health and safety in staff objectives where appropriate and assess their performance against these objectives regularly;
  • Advise governors of the resources and arrangements needed to manage health and safety effectively as part of the school planning process;
  • Communicate any health and safety actions outlined in the school planning process to relevant staff and governors;
  • Develop management arrangements for the identification of hazards and control of risks (risk assessments), ensure these take place and that results are communicated to staff and records kept e.g. staff signatures;
  • Develop local policies and procedures as necessary for health and safety and ensure they reflect the overall DCYP Policy;
  • Seek help from the Group Safety Adviser or other specialist to ensure that this H&S Policy can be implemented effectively and advise the GB;
  • Ensure that regular Premises H&S Inspections are carried out, (this duty may be delegated to other members of school staff). Generic premises inspection checklists are available on One Hub which can be adapted to be made site specific; Additionally, it is recommended that an annual self-audit is carried out. (This duty may be shared with other staff such as SLT) Self Audit forms are available on One Hub;
  • Draw up any Action Plans required from the results of the Premises H&S Inspection and Annual Self Audit and monitor these regularly;
  • Take part in and co-operate with any Internal Health and Safety Audit which may be carried out by the Council’s H&S Team;
  • Advise the GB and others of the results of any H&S monitoring which takes place and of any actions required as a result of this;
  • Consult with staff as necessary on matters of health and safety which may affect them at work.
Health and Safety Committee


The school may choose to establish a Health and Safety Committee which should meet regularly to consider health and safety planning and organisation, the implementation of policies and to review and monitor performance.  Where Health and Safety is integrated into the strategic planning meetings of the school a separate meeting may not be required. It is recommended that H&S is a standing agenda item in these meetings.


An annual report to the Governing Body outlining achievements against the H&S plan should be considered by Planners and Implementers, the school’s Health and Safety Coordinator may be responsible for collating this information (see Assisters) for their consideration. As a minimum, the report will contain a summary of accident and ill health statistics for the current year and will suggest health and safety targets and priorities for the forthcoming year.

























Headteacher (also Policy maker, Planner)

School Leadership Team (also planners)

Heads of Department (who may also be planners)

Teaching Staff [Including supply teachers] 


Premises Managers

Teaching Assistants

Learning Support Staff

Admin Staff

Site Supervisor/Caretaker

Ensure that workplace precautions and safe systems of work are developed/ implemented in order to identify hazards and control risks. Ensure all the systems are working effectively


The Implementers will;


  • Maintain an understanding of the Health and Safety Policies and Guidance Notes of the Kirklees Council and DCYP and those developed within school;
  • Demonstrate commitment to the management of health and safety by:
    • Setting a good example to others
    • Promoting good practice
    • Identifying H&S problems and rectifying them if possible
    • Challenging poor H&S performance or attitudes
    • Communicating regularly about H&S
  • Be responsible for and take the lead on implementation of health and safety policies and any arrangements which have been developed by the Policy makers and Planners;
  • Understand and own the plans in place for H&S as part of the overall school planning process, monitor progress in these areas and advise planners of the results or any deficiencies;
  • Ensure that any personal targets set by Planners are achieved, feedback any issues identified in this process;
  • Ensure that individuals have health and safety objectives as part of their annual review process (as appropriate). These may reflect the overall H&S plans;
  • Encourage participation in H&S and ensure that communication about H&S issues takes place;
  • Assess new and existing work activities for hazards, ensuring that risk assessments are in place, control measures implemented (safe methods of work/Personal Protective Equipment etc.) and the results of risk assessments communicated and recorded;
  • Ensure that, where responsibilities for health and safety have been delegated to staff members, these roles are properly assigned and understood by employees in their teams/areas;
  • Ensure that staff in these roles have received appropriate training and that this is recorded;
  • Ensure that there is sufficient information, instruction and training and resources available for staff in order for them to do their job;
  • Consult with staff as necessary on matters of health and safety which may affect them at work, responding as necessary;
  • Supervise work adequately to ensure that good health and safety standards are maintained;
  • Ensure that adequate monitoring of H&S takes place e.g. by taking part in Premises H&S Inspections and carrying out own inspection of work areas;
  • Carry out any reactive monitoring required such as investigation of accidents, near misses and occupational illness and ensure the information gained is used to improve H&S in the future;
  • Avoid allocating “blame” to individuals who report illness, accidents, or near misses, and ensure that all reports of this nature are managed effectively;
  • Monitor H&S standards at the local level by retaining statistics to identify patterns and trends in events;
  • Seek advice from the Kirklees Council H&S Adviser or other specialist as required.
  • Make use of other resources provided by the Kirklees Council to promote H&S at work (e.g. One Hub and Business Solutions);
  • In addition to the above, teaching staff are responsible for the health and safety of all pupils under their control whilst involved in organised work activities both on site e.g. classrooms, laboratories, workshops etc., and off site e.g. school trips.


Premises Managers


In addition to the responsibilities above Premises Managers have specific duties. These are produced here;


  1. To maintain an understanding of DCYP Health and Safety Policy arrangements and an awareness of relevant premise related health and safety legislation, issues and procedures and operating within these requirements;
  2. To control contractors working on the premises, and ensure that hazard information has been exchanged and suitable risk control measures implemented;
  3. Ensuring adequate security arrangements are maintained;
  4. Ensuring the general cleanliness of the premises and that adequate welfare facilities are provided;
  5. Arranging for regular inspection of the areas of the premises for which they are responsible to monitor that workplace health and safety standards are in effective working order and that a safe means of access and egress is maintained;
  6. Ensuring that adequate fire safety arrangements and emergency procedures are implemented and maintained;
  7. Ensuring that plant and equipment is adequately maintained;
  8. Arranging for the regular testing and maintenance of electrical equipment;
  9. Maintaining records of plant and equipment maintenance, tests, fire evacuation drills, fire officer inspections and fire extinguisher maintenance;
  10. Ensuring adequate first aid requirements for the premises are formally assessed and adequate provision is made;
  11. Ensuring that all premise related hazards are adequately identified, assessed and suitable and sufficient control measures implemented and monitored;
  12. Ensuring the adequate provision of health and safety notices and warning signs are prominently displayed and comply with the Health and Safety (Safety Signs and Signals) Regulations;
  13. Ensuring that a copy of the current Health and Safety Law Poster is displayed in an accessible location and the information on the poster kept up to date;
  14. Maintaining a health and safety file on the premises in relation to any construction work covered by the Construction (Design and Maintenance) Regulations and make this available to contractors upon requests;
  15. Ensuring that adequate systems are in place for the management of asbestos through the ‘Premise Asbestos Management Plan’ and control of legionella and excessive water temperatures;
  16. To respond promptly to any notification of a defect that could affect the health and safety of building occupants/visitors.

Employees [including temporary & volunteers]


Employees – Irrespective of their position within the Councils structure, all staff are employees and therefore all the employee responsibilities within the DCYP Health and Safety Policy apply to everyone. All employees in the establishment are aware of the responsibilities of Employees laid down in the DCYP Health and Safety Policy.


All employees have general health and safety responsibilities both under criminal and civil law. Staff must be aware that they are obliged to take care of their own safety and health whilst at work along with that of others who may be affected by their actions.


Employees must also co-operate with the governing body and senior management of the school so that they may fulfil any legal requirements placed on them as employers and/or persons in control of premises. 


Staff Safety Representatives


Health and safety at work law provides for the appointment of trade union appointed safety representatives from amongst the employees.  Where the governing body is notified in writing of such an appointment, the safety representative shall have the following functions:


  • to investigate potential hazards and to examine the causes of accidents in the workplace;
  • to investigate complaints by any employee they represent relating to that employee’s health and safety or welfare at work;
  • to make representations to the Headteacher via the Deputy Headteacher (if applicable) on general matters affecting the health, safety and welfare of employees;
  • to carry out workplace health, safety and welfare inspections;
  • to attend any safety committee meetings;
  • to co-operate with employers in promoting health and safety at work.


None of the above functions given to a safety representative impose any legal duty or liability whatsoever on that person.  A safety representative is in no way obliged to carry out any or all of the above functions.


Part 3      Detailed Arrangements and Procedures


Carlinghow Princess Royal J I & N School


The following procedures and arrangements have been established within our school to eliminate or reduce health and safety risks to an acceptable level and to comply with minimum legal requirements of the Children and Young People’s Service Health and Safety Policy:


  1. Accident Reporting, Recording & Investigation

If anyone has an accident a First Aider should be notified immediately. The First Aider must attend to the injured person first and foremost and provide the necessary first aid. The First Aider or any other relevant person must enter the accident/incident details in the accident book. A slip must be given to the child to take home. An accident slip must be filled in even if there is no mark. If it is a major injury or if there is a cause for concern the First Aider should ring the parents to inform them. The Headteacher or a member of the SLT should also be informed. All major accidents/incidents should be recorded on a separate incident form. Major accidents/incidents will be reported to SPIE if applicable and LA by the office staff via LACHS who will then undertake further investigations if required. Accident books/slips and incident forms are kept in the Medical Room next to the school office.


  1. Contractors

Contractors are managed in liaison with SPIE. The Caretaker (employed by SPIE) is responsible for the induction of contractors to exchange health and safety information and agree safe working arrangements. The Headteacher will carry out risk assessments in liaison with the Caretaker and SPIE. The Headteacher, School Business Manager and the Caretaker will have pre-start meetings with the contractors and will monitor them working in school. Staff should report any concerns to the Headteacher or School Business Manager.


  1. Curriculum Safety [including out of school learning activity/study support]

All teaching staff must undertake suitable written risk assessments prior to commencing hazardous activities, or when using specific equipment for curriculum purposes e.g. Interactive Whiteboards, Cooking or Science Equipment. Arrangements for the control of safety in specific subjects such as PE, Science, and Technology/DT should also be considered. All staff should be familiar with ‘Safe Practice in Physical Education and School Sport’. Some generic risk assessments may be available for reference on the Kirklees intranet / Onehub.


  1. Drugs & Medications

Care plans drawn up by Health professionals will be kept in the school office/medical room and the relevant members of staff will be given a copy i.e. school cook for allergies information. If a child is undertaking a course of medication or a parental request has been made to administer medication a form must be filled in with a First Aider and signed by the parents. Only a First Aider should administer the medication and must sign the form to say medicine was given and the time it was administered. Only medication prescribed by a doctor can be administered in school by staff. Please see separate medical needs policy for more details.


  1. Electrical Equipment [fixed & portable]

All users must be aware of the condition of their electrical equipment. If there is any doubt, the equipment must not be used and the fault reported to the caretaker/ICT Technician immediately. Each year all the portable electrical equipment will be tested and will be clearly marked. Any defective equipment must be reported to the caretaker. Personal equipment should not be used in school unless it has been PAT tested. The school kitchen is regularly inspected by Kirklees.


  1. Fire Precautions & Procedures [and other emergencies incl. bomb threats and lockdowns]

The Headteacher, SBM and caretaker are responsible for undertaking and reviewing fire risk assessments in liaison with SPIE. The risk assessment is located in the fire log book in the school office and is reviewed each term after the fire drills. There will be a fire drill at least once a term, which the Headteacher will log in the book. Procedures for evacuation are displayed clearly around school. Please refer to the fire and emergency evacuation policy for details of staff with specific responsibilities, assembly points and evacuation procedures. SPIE are responsible for the regular maintenance of fire extinguishers and other fire equipment. The fire alarm is linked to the fire station and in the event of activation will automatically ring through. The caretaker will test the fire alarm each Tuesday morning and will check emergency lighting regularly.


Policy to follow in the case of a bomb threat is displayed in the office areas near the telephones. Please see separate bomb threat policy document.


Please see separate lockdown policy document for procedures to follow during a lockdown.


  1. First Aid

The school has members of staff designated as First Aiders (These members of staff are listed below). The list of First Aiders is also displayed around school.


First Aid/Paediatric Certificate Holders:   


Jenni Marchant                       Learning Mentor

Gabby Hird                             Activity Support Officer

Sharon Wilkinson                    Nursery Nurse

Salma Younis                          HLTA

Claire Wharton                        Nursery Nurse

Zainab Akudi                           Cover Supervisor

Katherine Greenwood             ETA / LTA

Dawn Gilbert                           LTA

Tracey Pickles                                    LTA

Krishna Dadi                           ETA

Jayne Dipper                          Nursery Nurse

Wendy Taylor                         ETA


These staff will update their certificates at regular intervals in order to ensure that they hold a valid certificate in first aid and are up to date with current information and legislation.


First aid boxes are located at various points around the school with one in each classroom. Staff should be aware of the location of first aid boxes. A first aider will be nominated by the Headteacher to ensure that first aid boxes are stocked appropriately and will be regularly checked. First aid stock is kept in the medical room.


In the event of injury to staff, pupil or visitor to the school the advice of a First Aider should be taken.  Treatment for injury should only be given by a qualified First Aider.  An incident/accident report form/slip will be completed in all cases of accidents to staff and children by the First Aider or appropriate person. A slip must be sent home with the pupil even if there is no mark.


In all cases of personal injury to pupils the pupil’s parents will be informed. In extreme cases where the injury is considered serious enough an ambulance will be called for and the parents informed immediately where possible. If required, a member of staff will accompany the child to the hospital.


Head Injuries

In all cases of injury to the head the First Aider will contact parents to inform them of the injury via a telephone call.  A slip will be provided for the child to take home advising the parents of symptoms to look for if there is cause for concern after a head injury has occurred.


  1. Gas Safety

No member of staff will touch gas appliances. The caretaker in liaison with SPIE and the LA is responsible for the boilers and will ensure they are inspected by a competent person.


  1. Glass & Glazing

All glass in doors, side panels etc are made from safety glass. All replacement glass is to be of safety standard.


  1. Grounds - Safety/Security

The caretaker is responsible for the safe access into school. All litter on the school grounds will be collected by the caretaker daily. The school grounds are maintained by SPIE. The community garden is maintained by the school gardener. The caretaker and Headteacher are responsible for general site safety. All staff are responsible for ensuring that the external doors into school are kept shut. Visitor access is managed by the office staff. All visitors must be signed in by the office staff and must be given a visitor badge. If the visitor is DBS checked, he/she will be given a blue lanyard. If the visitor is not DBS checked, he/she will be given a red lanyard. The visitors must wait in the waiting area and be escorted by school staff around the school; they must not be allowed to walk around school on their own especially if they have got a red lanyard on. All staff must wear their ID badges and sign in and out of school. The Headteacher must be made aware of any staff that are pregnant or at greater risk of injury. Any specific risk assessments will be carried out by the Headteacher. Risk assessments for children with special needs and/or disabilities will be carried out by the Senco.



The school will ensure that the playground is a safe place for children and staff and risk assessments will be assessed at regular intervals.  All fixed playground equipment is under contract to be inspected and maintained by SPIE.


The children will be encouraged to play in a safe and sensible manner with regard to safety for themselves and others. At break times there will be several members of staff on duty. They will position themselves appropriately to ensure maximum coverage of all areas. Classroom Support Assistants will also be timetabled to cover areas of the playground as well as internal areas of the school.


  1. Hazardous Substances (COSHH)

Any substances in school are under the direct supervision of the caretaker. Any safety data sheets, risk assessments, training or protective equipment are under the control of the caretaker and provided by SPIE. All substances are locked away. Staff must not bring in any substances from home e.g. sprays etc unless the caretaker has a COSHH sheet for that particular substance.


  1. Health and Safety Advice

Any advice needed can be obtained from Kirklees Council’s Group Safety Advisor (tel: 01484 226475).


  1. Housekeeping – Storage, cleaning & waste disposal

The caretaker is responsible for ensuring the premises have sufficient and safe storage systems and that premises are kept clean. To minimise accumulation of rubbish the bins are emptied daily and recycling arrangements are in place. Clear signs are displayed if the floor is wet to minimise risk of slips. Staff should clearly mark any glass or other sharp objects so that the caretaker/cleaners can dispose of it carefully. External waste bins are stored away from the school building, but on school premises which are locked on a night and secure due to the perimeter fencing. Electrical appliances are disposed of in accordance with the WEEE regulations. In the event of heavy snow fall the caretaker is responsible for shifting the snow and clearing a path into school.


  1. Handling & Lifting

All staff involved in lifting and handling will be given training in correct lifting and handling techniques. Staff that are not trained should not attempt to lift heavy items. The caretaker must be consulted and lifting aids such as trolleys should be used. Some staff have been given lifting and handling training in relation to children with disabilities. 


  1. Jewellery [This should be repeated in school prospectus]

For safety reasons in the playground and in school, children are not allowed to wear any jewellery apart from small stud earrings. The school does not take any responsibility for any jewellery brought onto the premises. Children who are wearing any of the above will not be able to take part in PE or swimming until they are removed. During PE, stud type earrings can be covered with a plaster supplied from home, however the swimming instructors do require studs to be removed for swimming lessons.


  1. Lettings/shared use of premises

All lettings, if any, are managed by SPIE.


  1. Lone Working

The caretaker and Headteacher are the only staff who can work alone on the premises but are encouraged not to. They must carry a mobile phone with them and ensure all doors are secured.


  1. Maintenance / Inspection of Work Equipment (including selection of equipment)

PE equipment and outdoor fixed play equipment is inspected annually by SPIE. Any defects are clearly recorded and it is the responsibility of the Headteacher in liaison with SPIE to ensure the defects are corrected.

Lifting equipment, hoists etc are also inspected and serviced annually by SPIE.

The boilers and heating systems are inspected and maintained by SPIE and Kirklees.

Fire alarm, smoke detectors, emergency lighting, fire extinguishers etc are also inspected regularly by SPIE and Kirklees.

Any furniture defects must be reported to the caretaker and the office staff who will adjust the inventory if required.

All inspection records are kept in school.


  1. Monitoring the Policy and results

The Health & Safety committee carry out the annual health and safety inspection. This is fed back to staff and governors. A near miss reporting and health and safety concerns reporting file is located in the staff room for all staff to access. The Headteacher monitors accident books to identify any trends. The Health and Safety policy is annually reviewed by the SBM and approved by the Headteacher and Governors. Health and Safety is an agenda item on all governing body meetings which take place once every half term.


  1. New & Expectant Mothers / Staff with Health problems

Expectant mothers are required to inform the Headteacher in confidence as soon as they know they are expecting. Staff suffering from health problems should also inform the Headteacher so that if required a health care plan can be put in place. Risk assessments will be undertaken in relation to the duties the member of staff will undertake. Any specific arrangements are agreed and put into operation. Records will be kept in the school office.


  1. Noise

The school is a calm and orderly place. The caretaker and cleaning staff are provided with protective equipment by SPIE when using heavy and noisy machinery.


  1. Poster on Health and Safety Law

The poster is displayed in the staffroom and kept up to date by the SBM and Headteacher.          

  1. Personal Protective Equipment (PPE)

Staff and pupils will have access to suitable protective clothing and equipment and will be actively encouraged to wear it or use it.

Visitors entering the boiler house will be required to wear a hard hat.


  1. Reporting Defects

Defects are reported via the health and safety concerns and near miss reporting file located in the staffroom. All defects are checked by the caretaker. Major hazards are reported immediately to the SBM, caretaker or the Headteacher who will reinforce interim measures and arrange remedial works.  


  1. Risk Assessments

The SBM ensures that all risk assessments are undertaken by relevant members of staff who are responsible for reviewing them at least once a year. All risk assessments are submitted to the Headteacher for approval.


  1. Signs and Signals

The school displays all proper signs and comply with requirements.


  1. School Trips / Off-Site Activities

No school visit will take place off the school premises without the knowledge of the Headteacher and the parents. Parental permission must be gained for visits off school premises and for after school activities.


All visits must be recorded on EVOLVE and risk assessments must be undertaken prior to the trip taking place. Details of a visit that involves high risk activities such as paddling at the beach must be submitted on EVOLVE at least 6 weeks prior to the date of the visit and sent to the LA for approval. See Educational Visits Policy for more details.


No school visit shall take place without appropriate first aid being available. On out of school activities the ratio of staff to pupil should be a maximum of 1:8. Younger children and classes with SEN/disabled children will require more staff.

Qualified teaching personnel will be present on all school visits. There should be no free time on school outings without appropriate supervision.


The Educational Visits Coordinator is the Headteacher who will give his approval for visits.


  1. Sun Protection


  • Trees and shade structures provided.
  • Seats and equipment are moved to shady areas.
  • Organised activities make use of the shade available.
  • The Governing Body has given the Headteacher authorisation to postpone or cancel events in the case of extreme weather conditions due to health and safety reasons.



  • Pupils are encouraged to wear wide-brimmed (or legionnaire style) hats when outside.
  • Pupils are encouraged to wear tops that cover their shoulders (vests and strappy tops are discouraged).
  • School uniform tops and hats offer suitable sun protection.
  • Teachers and support staff also wear suitable hats and clothing to reinforce role modeling.



  • Letters/text messages are sent home requesting parents to apply sun cream on their child before arriving to school.
  • Parental permission is gained for staff to supervise application of sun cream during the school day. Parents must send in the sun cream clearly labeled with their child’s name on. Staff will supervise the application of sun cream as per the instructions on the bottle. For safeguarding reasons staff are not permitted to apply sun screen on children.
  • Sunscreen is reapplied regularly, by pupils, as it can be easily washed, rubbed or sweated off.


  1. Occupational Health - Stress and Staff Well-being

Any staff that have underlying health issues can be referred to the Occupational Health team. This is totally supportive and in no way reflects badly on staff. Any staff that have regular absences will be referred. Staff can also request referrals themselves.


  1. School Transport – e.g. minibuses

Any member of staff who transports children must ensure they have a fully licensed vehicle, full driving licence and appropriate insurance. Booster seats must be used where appropriate.


  1. Smoking

The school is a no smoking site with signs displayed. This includes e-cigs/vapes.


  1. Staff Consultation and Communication

Health and Safety is an agenda item for staff meetings every half term. Staff can raise issues of concern to the SLT and make suggestions at any time. A concerns reporting file is located in the staff room and is accessible at all times. Health and Safety information can be found in the staff room and on staff shared drive.


  1. Supervision [including out of school learning activity/study support]

Children must be supervised at all times. Pupils must not be left unattended. The staff to pupil ratio for off site visits is 1:8, however consideration should be taken for younger children, SEN children and those with disabilities. All staff in school and any other members who come in contact with the children are CRB/DBS checked.


  1. Swimming Pool Operating Procedures (where applicable)

The school is advised by the Swimming Pool attendants. The risk assessment and guidance on staff responsibility provided by the pool service is adhered to.


  1. Training and Development

New staff are inducted on health and safety arrangements. The relevant policies and training is provided as part of the induction. The Deputy Headteacher is responsible for inducting new members of staff. Staff are required to sign a document to state they have received their induction.


  1. Use of VDU’s / Display Screens / DSE

Staff who use computers/laptops are required to have regular breaks away from the screen. Any staff having problems should inform the ICT Technician / Headteacher who will look at the appropriate action to be taken.


  1. Vehicles on Site

Cars should enter the car park carefully and vigilantly and park in the parking bays provided. If any vehicles i.e. contractors need to enter the school grounds i.e. playground, they should inform the office and a member of staff will walk in front of the vehicle to ensure safe access. Vehicles should not be allowed on the playground when children are outside.


  1. Violence to Staff

This involves any incident where an employee perceives that they have been unacceptably abused, threatened or assaulted by any person that they have come into contact with whilst on school premises. This would include:

  • A physical attack
  • Serious verbal abuse
  • Attack against property
  • Animal attack
Prevention and Avoidance
  • Staff should make the Headteacher and other colleagues aware of any potentially violent situations.
  • Arguments should be avoided and staff should remain professional at all times keeping control of their own emotions and behavior.
  • Be mindful of where a confrontation may take place giving yourself an exit route.


Reporting Violent Incidents
  • All violent incidents must be reported to the Headteacher.
  • All violent incidents must be entered into the Incident Report form. This is available in the school office / medical room.


  1. Vibration

The Caretaker and Cleaning staff are the responsibility of SPIE. SPIE will undertake necessary risk assesments for its staff and provide guidance.


  1. Welfare

All welfare standards are met by the school in terms of meeting the minimum standards for temperature, ventilation, lighting, water supply, washing facilities, toilets etc as required by the Workplace (Health, Safety and Welfare) Regulations 1992.



  1. Working at Height

Staff or pupils must not climb on chairs or tables to put displays up etc. A small set of step ladders must be used. SPIE provides training to its staff for working at height.


  1. Waste Management / Hygiene

Specific waste such as bodily fluids must be disposed of appropriately in the bins provided in the disabled toilets and the shower room. Sanitary towels must be disposed of in the bins provided in the ladies’ toilets. All needle sticks and sharps should be disposed of in the yellow bin located in the caretaker’s office.


The following applies to all children, staff and visitors in school:

  • In the case of blood loss, the person giving treatment should always wear disposable gloves.
  • Seek advice of a first aider for appropriate wound dressings.
  • Gloves and any materials used to clean wounds should be disposed of in the Blood Bin located in the KS2 disabled toilet.
  • All vomit should be cleaned by using appropriate disinfectants. The person cleaning should wear disposable gloves. These should then be disposed of as above.
  • Urine and faeces should be cleaned using the same arrangements as for vomit.
  • Children should be constantly reminded about the necessity to wash their hands especially after going to the toilet and before eating.


  1. Water Quality/Temperature/Hygiene

The temperature and quality of the water is monitored at least once a month by the LA and/or SPIE.


  1. Work Experience

Work experience students are under direct supervision of the class teachers. The Deputy Headteacher will allocate them a class and will provide them with their induction.